Admissions 2025

If you are completing this form for September 2025 entry please ensure all information is complete by the end of April.

You may also use this form for "in year admissions" when transferring from another school. Please liaise with the school office for more information.

You will need to complete all sections to be able to submit the form, although you may not need to provide answers to all questions.

You will be able to revisit your answers and make amendments if you chose to save them when asked at the end of the form. (up until the end of April)

After you have completed the on-line form please read through and complete any outstanding actions from the other numbered sections below.

1. About the On-Line Admissions Form

The On-Line form is divided into sections and will ask you to provide information relating to -

1. Child's information

2 - 6. Parent and Guardian Information

7. Information relating to to Children Not Living Permanently with their Parents in Kent

8 - 9. Emergency Contacts

10. Previous Education

11. Free School Meals and Pupil Premium

12. Health and Medical

13. KCC Ethnicity, Religion and First Language

14 - 15.Consents (Personal Care; E-Safety; Photographs; Offsite Visits)

16. Home School Agreement

Should you have any questions/queries please do not hesitate to contact us – we will always be happy to help you.

Please open the form using the link at the bottom of the page.

Please remember to email or provide copies of relevant documents to the school office (office@hawkhurst.kent.sch.uk). Please title your email "Supporting Documentation : Admissions Application for [Child's Name]"

Things you will need to ensure the school has -

Copy of Birth Certificate
Copy of any Court Orders
Copy of any Health Care Plans

2. Arbor Parent Portal and Parent App

We’ve chosen Arbor to help us manage our school.

Arbor is a simple, smart and cloud-based MIS (Management Information System), which helps us work faster, smarter and more collaboratively as a school. The Parent App and Parent Portal mean we can keep you informed about your child’s life at school in a much more accessible way. Log into Arbor to see and update your child’s information, get live updates and make payments or bookings on the go!

The Parent Portal works on Google Chrome (computer or laptop) and you can download the Parent App from the App Store or Google Play Store on your phone (Android 5.0; iOS 10.0 and upwards).

Please view the attached PDF for information on how to get the Parent App.

Arbor Parent Portal and Parent App

3. Hawkhurst CEP expectations

Please read the following documents to make yourself aware of Hawkhurst CEP expectations.

Code of Conduct for Parents/Carers & Visitors

School Uniform List

Privacy Notice for Hawkhurst CEP School

Should I Keep my Child Off School ?

Please also see the following pages on our website

School Term Dates

School Policies

4. Allergy and Intolerances

Complete and return the manual form to school

Allergy and Intolerance Form (for School Kitchen - Caterlink)

5. Free School Milk Registration

As you may be aware our school has a milk scheme, administered by Cool Milk. Mid-morning milk provides a much-needed nutritional boost and keeps children hydrated between breakfast and lunch. Children receive free milk until the age of 5. After that, they can continue to reap the benefits of fresh mid-morning milk at a subsidised* cost.

If you’d like to opt in and have not already done so, simply register your child at www.coolmilk.com/register. Your child(ren) will continue to receive free milk whilst under the age of 5 and Cool Milk will get in touch with further information by email shortly before their 5th birthday.
For children who are already over 5, it’s not too late – our scheme is flexible! As well as being able to register and make payment straight away, you can join and cancel the scheme at any time. We offer yearly, termly and half termly payment periods and a recurring payment option to give you one less thing to remember.

If you already have an online Cool Milk account for a sibling, you can manage your account, make payment and add extra children by logging in at www.coolmilk.com/parents.

Should you have any questions or need any help, send us a message at www.coolmilk.com/contact or give us a call on the number listed below – we’re here to help!

Customer Services : 0800 321 3248

email : registrations@coolmilk.com

*Milk for under-5s is fully funded by DHSC via the Nursery Milk Scheme. Milk for over-5s is subsidised by Defra via the School Milk Scheme.